ISS have a number of desktop PCs, laptops and other IT equipment in stock for purchase by departments. IT equipment and software is allocated to individuals or groups in order to undertake work for the benefit of the University.

The vast majority of IT equipment purchased by the University for use by end users (laptops desktops, tablets) is via a rolling replacement programme of 5 years. New IT equipment purchased by the University must be given an Asset Tag before allocation to an end user, so that the asset can be tracked during its lifetime of ownership by the University and its disposal is also recorded.

IT equipment and software purchased by the University are the property of the University and must be managed and disposed of according to the University's Financial Regulations. Note that IT equipment and software purchased under a Research grant is also the property of the University, unless otherwise indicated in the terms of the grant.


To purchase any IT equipment, please use the Request links on this page.

When purchasing IT equipment that ISS can not supply, we can provide advice on what to buy. You should only procure from the pre-negotiated suppliers listed in the Procurement buyers guide, unless your requirements specifically prevent this. You should also follow Procurement policy on seeking quotes and tendering. All IT equipment must meet the minimum specifications.

We can also arrange for old or unwanted IT equipment to be removed and disposed of safely.


 Specifications for staff PCs

Desktop PC Specification

  • Must be usable for at least 4-5 years with minimum 4 year warranty
  • Must meet British electrical standards
  • 80% plus power supply
  • Should meet Eco standards 

                                                 

 PC Specification

Processor: 

  • Processor i5 Quad Core

Memory: 

  • 8 GB RAM (minimal slot usage)

Storage:

  • SSD 120 GB+

Network:

  • 10/100/1000 GB

Keyboard:

  • UK 102 Keyboard - business quality

Mouse:

  • 6 button - business quality

Graphics:

  • Dual head graphics capability - display port with options for converters 

Size:

  • Small form factor/ultra small form factor

Warranty:

  • 4 years on-site maintenance NBD

Options:

  • Options for low packaging/no packaging on large orders

Optical Drive:

  • No optical drive*

PC Management Technology:

  • TMP, Vpro, AMT, securable BIOS, MAC address on packaging

Price:

  • £500 - "550 inc VAT approximately

Desktop Monitor Specification

  • Must be usable for at least 4-5 years with minimum 4 year warranty
  • Must meet British electrical standards
  • Should meet Eco standards
       

                                               

Monitor Specification

Screen:

  • Screen -24” height adjustable 1920x1600 with speakers and accessible USB ports 

Price:

  • £160 (individual cost approx)


 Specifications for staff laptops

ISS recommend the following specifications for a standard laptop and a lightweight ultrabook configuration. Both are capable of doing general office and all but the most computationally intensive research tasks.

Staff purchasing a laptop as their main/only computer must also purchase a docking station, external screen, mouse, keyboard and carry case.

Where used as the main machine in place of a desktop they must have external screen, keyboard and mouse to meet Health and Safety (Display Screen Equipment) Regulations 1992.
  • Must be useable for at least 3-4 years with minimum 3 year warranty
  • Must be encryptable (TPM chip required, Exclusions to TPM requirement are Apple and tablets which should still be encryptable)
  • Must have AMT or Vpro to allow workstation management
  • Must have securable ‘BIOS’
  • Must meet British electrical standards
  • Should meet Eco standards

 

                                                 

Standard Laptop Specification

Weight:

  • 1.5KG  (approx)

Processor:

  • Intel i5 Processor (Low power processor) (Current  chipset)

RAM:

  • 8GB

Hard Disk:

  • 128GB + SSD

Ethernet:

  • 10/100/1000

Wireless:

  • 802.11n

Bluetooth:

  • Bluetooth4 LTE

Optical Drive:

  • None

Screen/Graphics:

  • 15inch screen
    1920x1080 resolution  16:9/16:10

Mouse:

  • External Microsoft optical mouse  – Business quality

Keyboard:

  • UK Std key – Business quality

Mac address:

  • Printed on main system packaging.

Connections:

  • Displayport or hdmi out , audio and USB3 connections, ethernet

Machine security:

  • TPM , Securable BIOS,

License:

  • Windows 7 x64 Home Premium (or above)

Operating System:

  • Must be Windows7 compatible

Warranty:

  • 3 year, next day on site service.

Enables in BIOS:

  • VPro or AMT/TPM

Other Features:

  • Low noise when in operation; ESA star; 90%+ Efficient Power Supply; Retain disk; case;

Approx. Cost:

  • £700-£800 inc VAT Approx.

 

Lightweight Ultrabook Laptop Specification

Weight:

  • 1.3kg (approx)

Processor:

  • Intel i5 Processor (Low power processor) (Current  chipset)

RAM:

  • 8GB

Hard Disk:

  • 128GB + SSD

Ethernet:

  • 10/100/1000

Wireless:

  • 802.11n

Bluetooth:

  • Bluetooth4 LTE

Optical Drive:

  • None

Graphics:

  • 13” 1920 x 1080  resolution  16:9/16:10

Mouse:

  • External Microsoft optical mouse – Business quality, touchpad

Keyboard:

  • UK Std key – Business quality

Mac address:

  • Printed on main system packaging.

Connections:

  • Displayport or hdmi out , audio and USB3 connections, ethernet, VGA (onboard or from convertor)

Machine security:

  • TPM, Securable BIOS

License:

  • Windows 7 x64 Home Premium (or above)

Operating System:

  • Must be Windows7 compatible

Warranty:

  • 3 year + next day on site service.

Enables in BIOS:

  • VPro or AMT/TPM

Other Features:

  • Low noise when in operation; ESA star; 90%+ Efficient Power Supply; Retain disk; case;

Approx. Cost:

  • £1100-£1200 inc VAT approx.



Frequently asked questions

 What do I do with surplus IT Equipment and Software?

Any IT equipment and software surplus to the needs of a department should be returned to ISS for reuse within the University where possible.  Make a request to move IT equipment with details, and ISS will arrange collection/re-allocation.


 How do I dispose of IT Equipment?

Where IT equipment cannot be reused (e.g. the equipment can no longer be maintained), ISS will dispose of the equipment safely and ensure that university data is removed, or advise how this can be done by the department.  Make a request to move and dispose of IT equipment with details, and ISS will discuss/arrange collection, data wiping and disposal.

 How do I report lost or stolen IT Equipment?

If your IT equipment is lost or stolen, please contact Security immediately, with details of the equipment, when and where it was last seen, and what data was stored on it.  Then inform the ISS Service Desk by reporting an issue as well.


 How do we transfer IT Equipment and Software to another organisation?

If IT equipment and software is to be transferred either permanently or temporarily to another organisation (e.g. a Research team moves to another University), a detailed agreement must be made with that organisation as to any payments, loan periods, ownership, warranties, licence/data transfer etc. Make a request to move IT equipment with details, and ISS will discuss requirements with you.