Moodle is 

the default Virtual Learning Environment (VLE) used by the University.

Moodle allows students to access course materials, enter into discussion with one another, do online tests and submit assignments. Staff can access Moodle to upload course content for students and download course assignments as well as partake in discussions and forums.

Moodle can be accessed using one of the following addresses, depending on where you are based:


Lancaster University: modules.lancaster.ac.uk

Lancaster University Ghana: ghana-modules.lancaster.ac.uk

Lancaster University College at Beijing Jiaotong University: modules.lucbjtu.ac.uk


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Moodle online training and guides

Online course for staff: Introduction to Moodle

Online course for students: Introduction to Moodle

View recorded session(s)




The Moodle mobile app allows easy access to Moodle from mobile devices. It is available on the Apple App Store and the Google Play store, or from the Moodle website.

To access Moodle Mobile, you will need to enter one of the following site addresses:

Open Learning Students: openlearning.lancs.ac.uk


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Online course for staff involved in course administration: Course administration in Moodle





Comprehensive information, guidance and case studies about this topic can be found on the Digital assessment and feedback help and training page.

Online courses for staff involved in assessment

Online assessment and feedback for assignments in Moodle

Quizzes in Moodle






You can create Microsoft Teams meetings from anywhere you see the text editor in Moodle (e.g. in their own page, in announcements, forum posts, calendar events, assignments etc). Up to 300 people can join these meetings at one time.

There are no pre-requisites to use this feature. You don't need to be an existing Teams user, nor do you need to have any collaborative Team spaces set up with students as members. This feature simply creates ad-hoc meeting spaces which you, other staff (if relevant) and your students can join.

Be aware that creating a Teams meeting space via Moodle does not automatically add it to your Outlook calendar (like it does when you create a meeting via Teams). You can add it manually, though.

To schedule a meeting, seminar, lecture or other live event

Use the Teams button in the toolbar anywhere you see the text editor in Moodle. This adds a Teams meeting space link to your text.

Screenshot of Moodle text editor showing Teams button

In this example we will set up a seminar on Moodle.

  1. In your Moodle module page, click Turn editing on.

  2. Navigate to where you want to add the Teams meeting and click Add an activity or resource.

  3. Choose Page and click Add.

  4. Type in a relevant name for the page, for example, ‘SOCL101 Online Seminar: 9am 1st December 2020 - SOCL101/L01/02 - Tutor: Jo Bloggs’

  5. In the Content section, click the purple Teams meeting button from the editor toolbar. 

  6. On the Create Teams meeting screen, in the embedded window, if prompted select Sign in (you may have to scroll down to see the Sign in button).

    Screenshot of Create Teams meeting window

  7. If prompted, enter your Lancaster University email address, username and password.

  8. If prompted, on the Permissions requested dialogue, click Accept.

    Screenshot of permissions requested screen


  9. Select the Create meeting link button.
    Screenshot of create meeting link button

  10.  Enter the details of your event.

    Try to use a unique name for your event e.g. SOCL101 Online Seminar: 9am 1st December 2020

    New meeting screen with Create button in top right

  11. Click Create.

  12. Tick Open in new window if you want the meeting space to open in a new tab for your students (recommended).

  13. Click Add link.  You will be returned to your content where there will now be a Teams meeting link inserted. You can continue to write other content as normal.

    If your students are new to using Teams, it is recommended that you also insert the following link into your text so your students are able to access help joining the event: https://answers.lancaster.ac.uk/x/SA27AQ

    Content box with links showing

  14. If you need to, you can restrict access to the link to a group (e.g. Timetabled group) as follows:
     
    1. In the Restrict access section, click Add restriction…

    2. Click Group.

    3. Click on the relevant group to restrict access for.

      Restricted to a selected group
    4. Click the eye icon to choose if you want to make the link visible to the whole Moodle page or only restricted people (recommend the eye is marked as invisible so restrict visibilityinvisible eye icon (eye icon with strikethrough)).

  15. Click Save and Display.

Setting meeting options


The default meeting options are as follows:

  • Only staff and students who are signed in can enter without waiting in the lobby. This is a useful security feature which minimises the risk of sharing meeting links with external people and them being able to join meetings. Students should be encouraged to sign in to Teams with their Lancaster IT accounts, and you should take care not to admin anyone from the lobby that you don't recognise.
  • Everyone will be a presenter. This means any member of staff or student can share their screen, for example. When used in conjunction with the above setting, this means that everyone would have to be signed in with their Lancaster IT account in order to be a presenter.

For more information about managing online meeting spaces, including encouraging best practices among your students around areas such as microphone etiquette, see the best practices for hosting meetings and webinars page in the Teams online course.

Only the person who created the meeting space link will be able to access the meeting options. If you wish to change the above defaults:

  1. In Moodle, click the meeting space link to join the meeting (you can do this prior to the actual meeting time).

  2. Go to the participant pane (people icon), click  at the top right then select Manage permissions.

  3. Set the options required. These will then be saved and apply when all participants join at the time of the event.

The person who created the link will not be able to assign anyone else to be a specific presenter, or group of presenters, as it is not possible to invite named participants to a Teams meeting when using Moodle, so they will not appear in the list. If the person who is teaching/leading the session wants to set themselves as the only presenter, they will also have to be the person who creates the meeting link in Moodle.

An alternative is to set up meeting space links in the Teams app and paste them into Moodle, rather than using the Teams button in Moodle. This is likely to take longer but does allow more flexibility to add other people as specific presenters and restrict attendee roles. View a video explanation of setting up meeting space links and customising meeting space options in the Teams app.



At the time of the event

Navigate to the post in Moodle and click the meeting space link to join.

For guidance on best practices for hosting live sessions, please see the Best practices for hosting meetings and webinars page in the Teams online course.


After the event

If you have a need to record your session, you will need to ensure this is done during the session itself (it isn't automatic and can't be recovered retrospectively if you forgot to click record). For more information on how to do this, and on recording policy, see the recordings page in the Teams online course.

If you do record, then by default, anyone who joined the session live will get access to the recording automatically in Teams after the session.

If you need to disseminate the recording more widely, you can embed recordings in Moodle by following the steps below. 

If you follow the recommended steps below, please be aware that your video will be visible to any member of staff or student in Microsoft Stream.

If you have a requirement to restrict your recording to a smaller group, you have the option of downloading the .mp4 file from Stream and uploading it to Moodle using eStream. For more information on different sharing options, see Microsoft Stream help.






LibCal can be used to allow students to book one-to-one appointments. Links to LibCal appointment screens can be hosted anywhere in Moodle with a text editor. To learn more about LibCal, see: LibCal help and training.





For help and support with using eStream, see Lancaster eStream help.


You can also embed recordings of Teams meetings, lectures and seminars in Moodle by following these steps:





For help, support and training in using Xerte, see Xerte help and training.





H5P is a Moodle plugin that allows you to create page content which is responsive and mobile friendly.

Interactive content can be used to increase students’ engagement with the course material or used to assess students’ comprehension. H5P activities can be used to promote curiosity and to strengthen a sense of connectedness to course concepts. H5P activities provide instant feedback to students, allowing them to self-assess their understanding of the course material. 

As H5P is embedded in Moodle, you can add content direct from your Moodle page.

  1. Turning editing on.

  2. Choose Add activity.

  3. Select Interactive Content from the list.

  4. You can then choose the H5P content type you wish to create.

H5P have created very detailed documentation, tutorials and examples on their website.

H5P can be used to facilitate:

  • Interactivity and engagement within Moodle.
  • Regular formative feedback.
  • Creation of revision materials.
  • Active learning.
  • Creation of flipped learning content.

Examples and Scenarios

There are many examples online:

Open University website

Examples


Some popular activities in H5P:

Interactive Video

This could be used for a wide range of subjects and topics.

Take a video in YouTube or Vimeo, and add annotations, hotspots, hyperlinks, pop-ups, in-video navigation, and quiz questions.

Interactive Presentation

Create a slideshow and embed questions and other interactions.

Dialogue Cards

Create text-based turning cards. Useful for vocabulary reinforcement, revision of key terms etc.

Timeline

Create a timeline of events with multimedia.

Speak the Words

Answer a question using your voice. Great for language learning.

Image Juxtaposition

Enable users to compare two images interactively. Good for demonstrating a before and after scenario eg deforestation over time.








There are several options available for creating collaborative activities in Moodle.

The Forum activity allows students and teachers to exchange ideas by posting comments.

Wikis are a simple, flexible tool for collaboration. You would normally use a wiki when you want your students to work together to create some course content.

The Glossary activity allows staff and students to build up a bank of definitions for any terms which are specific to the course.


Forums can be used for many purposes including:

  • facilitating discussions around a research paper;
  • offering a place for student to ask questions about the course;
  • offering a place for student workgroups to collaborate on an assignment, and so on.

Example Forum activity

A forum contributes significantly to successful communication and community building in online environments. There are five basic forum types available in Moodle; these are detailed below.

Standard forum for general use

An open forum where anyone can start a new topic at any time. This is the best general-purpose forum as it can include discussion around many different topics.

This forum will also work with groups and grouping (i.e. you can use one forum, but make distinct areas within it to separate discussions between different seminar groups).

A single simple discussion forum

A single topic of discussion is developed on one page, this type of forum is useful for short focused discussions about a specific topic. In cases where a forum should support more than one topic you should use another type of forum.

This type of forum cannot be used with separate groups.

Each person posts one discussion

Each person can post exactly one new discussion topic which everyone can reply to. This type of forum is useful when you want each student to start an individual discussion. For example, each student could post their reflections on the week’s topic and everyone else responds to these.

Q and A forum

Instead of initiating discussions, you pose a question in the initial post of a discussion. Students may reply with an answer, but they will not see the replies of others until they have themselves replied to the same discussion. This is useful to encourage people to develop and post their own opinions and avoid situations where one student posts an answer and everyone else ‘agrees’ with it.

Stand forum displayed in a blog-like format

This functions the same as a Standard forum for general use but is displayed in a different format.


In your Moodle course you have an activity called Announcements. This is a special type of forum used to send messages to all students enrolled on the course. Students cannot reply to any messages you add to this forum.



  1. Navigate to your Moodle page.
  2. Click Add an Activity or Resource in the appropriate section.
  3. Select the Forum activity and then click Add.

  4. Once you are on the Adding a new Forum page, you can customise it using the settings listed below.
  5. When you have finished configuring the Forum activity, click Save and return to course.

Adding a new Forum page

Activity settings

General

Name: sets the name of the Forum activity.

Description: outlines what the forum is for and what you expect people to use it for. If you only have one topic for discussion, detail it here.

Display description on course page: ticking this box will show the Description on the course page below the link to the activity itself.

Forum type: select one of the forum types from the drop-down list:

  • Standard forum for general use
  • A single simple discussion
  • Each person posts one discussion
  • Q and A forum
  • Standard forum displayed in a blog like format

Attachments and word count

Maximum attachment size: specifies the maximum allowed attachment size. To prevent students from adding attachments to their posts, select Uploads are not allowed.

Maximum number of attachments: specifies the maximum allowed number of files that can be attached to a forum post.

Display word count: select Yes to show the word count of each post.

Subscription and tracking

Subscription mode: select an option from the drop-down menu:

  • Optional subscription: users are not subscribed to the forum but may choose to do so if they wish.
  • Forced subscription: users are subscribed to the forum and may not unsubscribe themselves.
  • Auto subscription: users are subscribed to the forum but may unsubscribe themselves if they wish.
  • Subscription disabled: users are not subscribed to the forum and may not subscribe themselves to it.

By subscribing to a forum, a user will receive an email notification when there is activity in the forum. There are a number of configuration options for this at the user profile level.

Read tracking: if set to Optional allows users to see if there are any posts they haven't yet read within a discussion forum.

RSS

These options are for advanced glossary creation. They are not required for creating a new Forum activity.

An RSS feed allows users to keep track of discussions and posts from a discussion program in RSS software. This is an advanced feature and is not needed for the majority of discussion forums.

RSS feed for this activity: if you wish to enable an RSS feed for this activity, select whether it will track Discussions or Posts.

Number of RSS recent articles: if the RSS feed has been enabled, this setting specifies how many of the most recent articles (i.e. discussions or posts) will appear.

Post threshold for blocking

The following settings can be used to prevent students from making excessive posts in a discussion forum. For example, you could set your forum to block a user if they make more than 20 posts in a single day.

This feature could be used to prevent a single student from ‘doing all of the work’ or to prevent a student from ‘spamming’ the forum. All staff members enrolled on the course with a role having the mod/forum:postwithoutthrottling capability are exempt from post limits.

Time period for blocking: this option determines a given time period for determining the time period for calculating the post threshold period. If you do not wish to use post limits, leave this as Don't block.

Post threshold for blocking: the number of posts required within the time period that will cause a user to become blocked.

Post threshold for warning: the number of posts required within the time period that will cause a warning message to be sent to the user.



Now that you have a discussion forum you are in a position where you can add discussion topics and reply to posts from other people.

Adding a new discussion topic

  1. Click Add a new discussion topic.
  2. Enter a Subject (a heading that will represent the discussion thread) for the discussion topic.
  3. Type the content of your post in the Message field.
  4. (If required) tick Discussion subscription if you want to receive notifications of new posts via email.
  5. To add an attachment from your computer:
    1. Under Attachment, click Add… (paper icon).
    2. Click Choose File.
    3. Locate the file you want to attach to attach. Select it, then click Open.
    4. Click Upload this file.
  6. (If required) tick Send notification email immediately to send an email to all enrolled students.
  7. When happy with your post, click Post to forum.


Even if you tick Send notification email immediately, students may not necessarily receive an email copy of the post. If they have unsubscribed from the forum they will not receive it. If they have changed the forum settings in their profile they may receive the email later that day, or the next day at 5pm.

If you are using an Announcement forum and the message you send is time sensitive, it would be more appropriate to use LUSI Online's Email Wizard.

Replying to posts

  1. Locate the post you wish to reply to.
  2. Click Reply.
  3. Type the content of your reply in the Message field.
  4. When happy with your post, click Post to forum.

Like when adding a new discussion topic, you can add attachments or send a notification email to all enrolled students.


If you don’t tick Send notification email immediately when replying, you will have 30 minutes in which you can go back and edit the post before any email messages are sent out. You can still edit a post after this time but a potentially inaccurate email message will have already been sent.





A wiki is a web-based system that lets users create and edit a set of linked pages. They can be used for everything from simple lists of web links to building entire encyclopaedias.

A Wiki could be used for:

  • Group lecture notes
  • Group project management
  • Brainstorming ideas


  1. Navigate to your Moodle page.
  2. Click Add an Activity or Resource in the appropriate section.
  3. Select the OU wiki activity and then click Add.

  4. Once you are on the Adding a new OU wiki page, you can customise it using the settings listed below.
  5. When you have finished configuring the OU wiki activity, click Save and display to be taken to the activity page where you can create a start page.

Adding a new OU wiki page

Activity settings

General

Name: sets the name of the OU wiki activity.

Description: outlines what the wiki is for and what you expect people to use it for.

Display description on course page: ticking this box will show the Description on the course page below the link to the activity itself.

Wiki settings

Sub-wikis: select a mode for your wiki from the drop-down list:

  • Single wiki for course: one wiki is created that everyone can access (this is the default option).
  • One wiki per group: one wiki is shown on the course page, but it is subdivided based on your course's groups — see Group mode for visibility settings.
  • Separate wiki for every user: one wiki is shown on the course page, but every user of your course has their own wiki.

Annotation system: select Yes to enable the annotation system — this allows staff members to annotate a wiki in order to give feedback.

Time allowed for edit: when a user edits a wiki page, that page becomes locked preventing any other users from editing it at the same time. By setting a time here, you can automatically unlock this page after a set time period.

Allow editing from: if you want to set a time when students can begin editing the wiki from, tick Enable then using the drop-down boxes select a date and time.

Allow editing from: if you want to set a time when students will no longer be able to edit the wiki, tick Enable then using the drop-down boxes select a date and time.

Template: if you have a wiki template you wish to use in this activity, you can upload it by clicking Choose a file…

Show word counts: select Yes to show the word count of each post.

Link to import pages: if you have other wikis created in the same Moodle course, you can import pages from them into a new OU wiki activity. Tick the box to enable this.

Grade

Grade: select a grading Type from the drop-down list:

  • None: no grading used on this activity.
  • Scale: use one of the existing scales listed in the Scale drop-down list, including Pass/Fail, Letter Grades, percentage points, etc.
  • Point: specify what the Maximum grade score is in the provided field.

Grade category: if required, select which category in the gradebook the grades will be placed in.

Grade to pass: if required, specify what the minimum grade needed to pass is.

Common module settings

Group mode: choose an option from the drop-down list:

  • No groups: use this option if you have set Sub-wikis to Single wiki for course or Separate wiki for every user.
  • Separate groups: each group can only see their own group's wiki.
  • Visible groups: each group can only work in their own wiki, but can see each other group's wiki.



Before opening up your wiki to your students, you should create an initial structure to help the students create the wiki. A structured page is less intimidating than a blank page and may encourage more user participation.

  1. If creating your start page immediately after configuring the activity: click Save and display.
    Otherwise, click the OU wiki activity link on your course page to be taken to the OU wiki activity page.
  2. Click Create page.
  3. In the Content text box, add content to your page.
  4. (If required) add an attachment to the page by clicking Add…
  5. When happy with the page, click Save changes.

Internal links

To link to another page in the wiki, type the page name in double square brackets — i.e. [[page name]].

The link will become active once you save changes.




Once you have a starting page, there are several ways to create new pages in the wiki.

Creating new pages via Create

You can create a new page underneath an existing page by typing the desired page name in the Create new page text field and clicking Create.

This will open an Editing page screen for the new page.

Creating new pages via link

To create a link to a new page while editing another page, type the desired name for this new page in double square brackets, just as if you were creating a link to an existing page.

Once the page is published, it will create a hyperlink to a placeholder page with the text This page does not yet exist in the wiki. Would you like to create it? Users can then create the content for the page by clicking Create page.



The wiki index allows you to see a list of all the pages within your OU wiki activity, including a word count for the page and details about who/when it was last changed.

You can create a list of pages displayed alphabetically or by its structure by clicking the tabs at the top of the page.

Missing pages

If you have created any links to pages that have not yet been created, they will be listed under the Missing pages tab.

Viewing the wiki archive

Clicking the View online hyperlink lets you see all of the wiki pages (including their content) together on one webpage.

You can also click Download as wiki template file to create a template file that can be used to create new OU wiki activities with the same page structure on another Moodle course.



Wiki changes is a page that summarises all of the edits that have been made to a page in your Wiki activity including:

  • the effect on the page word count;
  • a date and time of the change; and
  • a link to view a side-by-side comparison of the page before and after changes.

All changes

The All changes tab shows a list of all changes made to the wiki, and allows you to view the changes made.

Click View to see the page. Click changes to see a side-by-side comparison of the page before and after the changes made.

The original page is shown on the left and the new (updated) page is shown on the right. Removed text is marked in red, while newly added text is marked in green.

New pages

The New pages tab shows a list of all new pages added to the wiki and when they were added.



The Participation by user page allows you to see a summary of how each member of your course has contributed to the Wiki activity.

This includes:

  • a summary of the number of pages created and edited;
  • the number of words added; and
  • the number of words removed.

You can also grade people’s contributions from this screen.

Next to each user, you can click detail to view details about all the changes that were made by the user.

Grading users

Under the Grades column, each user entry has an individual drop-down menu. You can expand this to assign a grade to the user. The grading options available will depend on the settings you configured when setting up the OU wiki activity.

Download table data

You can download the full Participation by user table in multiple formats, including comma separated values (.csv) and Microsoft Excel (.xlsx). Pick a format from the drop-down list, then click Download.



The Wiki activity also allows you to view participation details on a page-by-page basis. When doing this you have the opportunity to review changes and revert a page back to its previous state if you don’t want the change, delete a change entirely and compare changes to each other.

  1. Access the appropriate page of your wiki.
  2. Click History (at the top of the page).

Use the Revert link next to a page change to remove it from the page and return it to its previous state.

Use the Delete link next to a page change to delete this set of changes from the wiki page.

You can compare versions of the same page by ticking the boxes at the end of each change entry, followed by clicking Compare selected.





The Glossary activity can be configured to allow a full range of user interaction from only allowing staff to add terms to the glossary through to anyone who has access to the course being able to contribute freely.


  1. Navigate to your Moodle page.
  2. Click Add an Activity or Resource in the appropriate section.
  3. Select the Glossary activity and then click Add.

  4. Once you are on the Adding a new Glossary page, you can customise it using the settings listed below.
  5. When you have finished configuring the Glossary activity, click Save and display to be taken to the activity page.

Adding a new Glossary page

Activity settings

General

Name: sets the name of the Glossary activity.

Description: outlines what the glossary is for and what you expect people to use it for.

Display description on course page: ticking this box will show the Description on the course page below the link to the activity itself.

Glossary type: each course can have one Main glossary into which all other glossaries can be imported. If your course already has a Main glossary, or you don't want to import glossaries, select Secondary glossary.

Entries

Approved by default: select Yes if you want a staff member to need to approve an entry before it becomes visible to other students in the glossary.

Always allow editing: select Yes if you want to allow edits to be made to glossary entries at any time. Selecting No will allow a 30 minute window once the entry is added to make any edits before it can no longer be edited.

Duplicate entries allowed: select Yes if you want to allow multiple people to define the same concept.

Allow comments on entries: select Yes if you want to allow comments to be made on entries already in the glossary.

Automatically link glossary entries: if Yes is selected, links to the glossary description of a term will appear wherever the word appears on your Moodle site.

Appearance

Display format: select a format from the drop-down list:

  • Continuous without author: terms are listed one after another
  • Encyclopaedia: displayed in forum format with author and attachments shown inline
  • Entry list: each term has its own link to a separate page
  • FAQ: term is displayed as a question and the definition is displayed as an answer to it
  • Full with author: displayed in forum format with author data and attachments shown as links
  • Full without author: displayed in forum format with attachments shown as links
  • Simple, dictionary style: shown in list format with attachments shown as links

Approval display format: select which format to use when staff members approve entries. This can Default to same as display format, or can be one of the other display format options.

Entries shown per page: provide a number of how many entries should be listed per page of the glossary. If each term has long definitions, it may be worthwhile reducing this number to stop each page getting too long.

Show alphabet links: select Yes to allow users to search through the glossary alphabetically.

Show 'ALL' link: select Yes to allow users to click All to see all the terms in the glossary on one page.

Show 'Special' link: select Yes to allow users to use special terms, such as @ and $, when searching.

Allow print view: select Yes to allow users to view a printer friendly version of the glossary.

RSS

These options are for advanced glossary creation. They are not required for creating a new Forum activity.

An RSS feed allows users to keep track of discussions and posts from a discussion program in RSS software. This is an advanced feature and is not needed for the majority of discussion forums.

RSS feed for this activity: if you wish to enable an RSS feed for this activity, select whether it will track Concepts with author or Concepts without author.

Number of RSS recent articles: if the RSS feed has been enabled, this setting specifies how many of the most recent articles (i.e. concepts) will appear.



Once you have created a glossary, you will need to fill it with terms. You can either do this by importing an existing set of terms or by manually creating new terms.


  1. Navigate to the glossary activity page.
  2. Click Add a new entry.
  3. In the Concept field, type the entry term.
  4. In the Definition field, type the entry description.
  5. If the term is known by other names, enter these into the Keyword(s) field.
    1. You may want to include variants of a word (e.g. glossary, Glossary, GLOSSARY) if you are planning to use auto-linking.
  6. (If required) add any attachments to the entry.
  7. If you want the entry to be automatically linked to whenever the concept or keyword(s) terms are used elsewhere in the course, expand the Auto-linking section and tick This entry should be automatically linked.
    1. If the term is case sensitive, tick This entry is case sensitive to prevent links appearing where not desired (for example, in words that are also acronyms).
    2. If you want to avoid having links for words that are contained within other words (i.e. cat in category), tick Match whole words only.
  8. Click Save changes.


When a concept is auto-linked its definition can be displayed without having to enter the glossary. For example, if you have the word RAM in the glossary and you then use the word RAM somewhere else in your Moodle course, that word will become highlighted. Clicking on it will open a small popup window with the definition from the glossary.



If you have a set of terms from another glossary, you may import these terms into a new glossary. Otherwise you will need to first create an .xml file of these terms.

Exporting entries

  1. Navigate to the glossary you wish wish to export the terms from.
  2. In the Settings drop-down menu in the bottom-left hand corner of the page, click Export entries.
  3. Choose how you want to export the glossary:
    • Export entries to file: the entries will be exported to an .xml file. This will download to your computer under the Name of your Glossary activity.
    • Send to Mahara: the glossary will be exported to your Mahara e-portfolio, either as a spreadsheet or a Leap2A portfolio

Importing entries

  1. Navigate to the glossary you wish to import the terms into.
  2. In the Settings drop-down menu in the bottom-left hand corner of the page, click Import entries.
  3. Click Choose a file…
  4. Click Choose File.
  5. Locate the .xml file of terms you want to import into the glossary. Select it, then click Open.
  6. Click Upload this file.
  7. In the Destination of imported entries drop-down menu, choose whether the new terms should go into the Current glossary or a New glossary.
  8. If you want to import categories from the .xml file, tick the Import categories box. Categorising entries is described in more detail in Managing the glossary below.
  9. Click Submit, then click Continue.





As you add more and more terms to the guide, the basic alphabetic filter may not be a suitable way of navigating through the glossary. At this point you may want to use the sorting tabs to reorder the glossary in a more useful way.


There are multiple ways to browse a glossary. You can use the search bar at the top of the page. You can also use the tabs below the search bar to sort the terms.

Some of the tabs detailed below are only visible in certain display modes. You can change your glossary's display mode by clicking Settings in the top-right hand corner of the window, clicking Edit settings, and following the instructions for Configuring your Glossary activity above.

Browse by alphabet

This is the default way to view a glossary and will sort the entries into alphabetical order. You can browse by first letter, as well as by entries that do not begin with a letter (if Show 'Special' link was ticked).

Browse by category

You can set up categories for your glossary terms. If you click Browse by category you can choose to only show terms in a certain category.

Browse by date

Browsing by date will reorder all the terms relative to the date.

There are 4 sort options:

  • Sort by date created, earliest first
  • Sort by date created, latest first
  • Sort by date updated, earliest first
  • Sort by date updated, latest first

Browse by Author

You can also sort terms by author. This will be the person who created the term, even if it is later edited by others. If there are multiple authors, they will be listed alphabetically. If a single author has created multiple terms, these terms will be listed alphabetically under that author.



To add a new category:

  1. Click the Browse by category tab.
  2. Click Edit categories.
  3. Click Add category.
  4. In the Name field, type the name of the category.
  5. In the Automatically link this category drop-down menu, select if you want the category name to be auto-linked in the Moodle course to the Browse by category page.
  6. Click Save changes.
  7. Repeat steps 3 – 5 for each category you wish to add.

To assign a term to a category:

For a new term: under Categories, select which categories the term applies to. You can select multiple categories at once by holding CTRL and clicking each in turn.

For existing terms: find the term in the glossary, then click Edit entry (cog icon). Then follow the instructions above as for a new term.



If you have set up your glossary so that students can make entries but these must be approved by staff before appearing to other students (i.e. you have set Approved by default to No), you will need to monitor the glossary for new entries.

The most effective way to do this is to click Waiting approval in the top-right hand corner of the page. This will list all the entries that students have made but are not approved as below.

If you do not currently have any entries waiting for approval, you will not see the Waiting approval link.

On the Waiting approval page, you can read the entries provided by students. All unapproved entries will say (this entry is currently hidden). This means only staff and the student who created this entry can see it.

To approve of an entry, click Approve (thumbs-up icon) in the top-right of the entry.

To remove an entry, click Delete entry (bin icon) in the bottom-right of the entry.


If you allow students to create entries, it is recommended that you set Duplicate entries allowed to No in the configuration settings to avoid separate students creating entries for the same term.









Moodle can produce several types of reports which are all accessed using the main settings button on the course page (Settings > More... > Reports)

 Edit settings menu Report options in Moodle

The ‘raw data’ for these reports is accessed through Logs, and a download of almost all course activity from every participant can be downloaded as a .csv file (open in Excel).

This can be overwhelming in terms of quickly checking who has accessed a certain resource, so the following reports give simplified, overarching ‘views’ on the log data.

Activity Report

The ‘activity report’ displays each activity on the Moodle course and how many views/ users have accessed it. It is possible to filter the report by date, however, activity report does not say which users have accessed the activity.

It is the same report that the ‘heatmap’ block uses to create the Yellow/ Orange/ Red backgrounds on the course page.

Link between activity report and heat map

Course Participation Report

The ‘course participation’ report displays who has accessed an activity (for example a Panopto activity…) and how many times. You need to select the activity, the time and role.

Example course participation report Time period selector

Course Dedication Block

Course Dedication reports on the average daily logins to the course from each student. This may be useful for seeing at a glance who is NOT engaging with the Moodle course in a set time period (e.g. a week), so may be the first step to recognising which students are having problems (e.g. with access or health). Further details can be found about student activity in the other reports (i.e. individual reporting or course logs). 

Course Dedication is a block which can be added to courses by Turn Editing On > Add a block (at very bottom of left-hand navigation). Block appear on the right-hand side:

Example course dedication block Location of course dedication options

 Dedication tool

Dedication configuration

Individual Student Reporting

To see what an individual student has done, click on ‘Participants’ and then the student’s name or profile picture to view their profile. There are several ‘boxes’ on the profile page and one has a list of links to various reports.

Example of individual reportingLocation of individual reporting options

StatisticsComplete reportOutline report

L-R: Statistics, Complete Report, Outline Report

If you wish to ‘dig deeper’ into any of these reports, you will need to download the full logs (either for the student or the whole course) and use filters in Excel to see a log of every event.







Ally is a toolkit added to Moodle that can provide guidance on how to improve the accessibility of PDF, Word, PowerPoint and other resources that are uploaded to Moodle.

For more information see Ally help and training.


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